Minutes finance Team meeting – 1 Sept 20
Attending – Jane Hope, Peter Buke, Adam Hart, Jez Taylor (minutes)
Agenda
– A position to begin negotiation with Oddfellows over new lease and any possible back payment for money owed since April when rent was stopped.
– Job description for new contracted worker
– Centre opening
– Peter Burke stepping down from Finance Team
Minutes
– Adam to draft a letter to the Oddfellows next (after community meeting) stating our position with regards to signing a new lease agreement and what we can afford financially.
– It was agreed that we could offer £10,000 a year with the new agreement coming into affect in April 2020 when the rent was paused/stopped.
– Jez to supply Adam with the management account figures to show this is affordable for the centre.
– Letter to be passed through trustees for approval
– Job description to be altered to reflect our need to more centre hire income and name to be changed from P&E assistant to Events Manager and hourly rate to be increased to £15/hr. Also noted that this person needs to be self-motivated and pro-active and would need to be accountable to the trustees and have a connection to the council. The centre manager would be their direct line manager to oversee their work.
– Peter to research whether £15/hr is fair for this kind of position
– Jez to send out updated JD and email for new position next week after community meeting
– Jez to create procedure document for opening centre and submit to council and trustees for approval. To be done next week after community meeting.
– Peter Burke thanked for all his work on the finance team