Council and Trustee Meeting – 13/11/20
Attending: Jane O, Jez, Philip, David, Jane, Adam, Rachael, Frances
Apologies: Angie
- Minute taker and date of next meeting
- Minutes of last meeting and matters arising
- Teams’ reports and matters arising
- Dues-The now deferred meeting with Shambhala Europe
- Proposed Meeting with Shambhala Board and Europe re recent LSMC statement wrt Sakyong statement
- Outline of our new Structure review plans
- AOB
Minutes
1 – Rachael to take minutes. Date of next meeting 11th December 2020
2 – Review of Minutes – matters still arising:
- ACTION – Frances still to extract any main points from the minutes of the community meeting from the 5th September.
- ACTION – Adam to share a video in few days
- Meeting with SE about dues delayed.
3 – team reports
- CDI – discussion about grievance procedure & code of conduct
ACTION – Frances to send documents from Gaia house & Jez to send old policy so we can review them
CDI – propose a community meeting in which we review of horizontal structure and the responses received regarding the statement LSMC have put out. CDI also propose a meditation process perhaps asking John Seex to be involved.
- P&E – Successful brainstorming meeting took place
ACTION – JH to chase up minutes from the brainstorming session
P&E – Winter retreat has been arranged – Peter & Jim have agreed to lead it
Jane raised issues about the dynamics of the group and about how we could move forward within P&E to make the meetings more productive and to address bullying in the group.
- Pascale has joined the communication and marketing team
- Finance – Acupuncture clinic should go ahead. Dues to SE was discussed – suggested 30%. Agreed to add an extra zoom account.
4 – Dues to SE discussed agreed on £200 a month (maximum £300)
5 – The Shambhala board have requested a meeting with 4 of the council/trustees. The tone from the board was one of curiosity as to what we are doing in London. Jane, Rachael, David & Adam nominated to be on the team to talk to the board.
6 – review of the structure noted above in CDI team report
7 – AOB
- Philip Cohen will step done and an invitation for new trustee has gone out
- Frances asked for suggestions for community days – Winter Solstice: Jane H suggest zoom with breakout rooms. Jane H also volunteered to umdze a candlelit meditation from the centre followed by a celebration incl. drinks/some toasts/offerings – poems etc. Jane O to do a draft poster for Sunday 20th Dec @ 5pm
- Possible community day could have the theme of “what would you like your centre to do when it opens up again”
ACTION: Jane O to discuss with Pascale how to advertise this