Trustee and Council Joint Meeting – 22 May 2020

In attendance:  

Trustees: Tessa Watt, Jane Hope, David Hope, Philip Cohen, Angie Newton 

Chair: Adam Hart, 

Team Reps: Frances Holliss (CDI), Rachael Cheang (P&E), Peter Burke (Finance)

Centre Manage: Jez Taylor, 

 

Agenda

  1. Agree Minute Taker
  2. Matters arising from Minutes of Last meeting
  3. COUNCIL TEAM REPORTS and UPDATES  : 1.Culture and Inclusion, 2. Practice and Education 3. Finance
  4. CENTRE HIRE by other groups scheme –a possibility? –Jez to report
  5. PT survey  
  6. AOB
  7. Date of Next meeting

 

Minutes

  1. Minute taker

Jez

 

  1. Matters arising from Minutes of Last meeting

ACTION – Angie Newton to look into Health and Well-being and the fact we don’t have a team

ACTION – Jez to forward relevant emails and documents to Angie

ACTION – to consider how to skillfully adopt a vulnerable adult option onto the membership form.  Jez and Angie to look into a 2-tier system.

ACTION – Jez, Paul Vercruyssen and Angie to continue investigation into meeting legal requirements for safeguarding

 

  1. COUNCIL TEAM REPORTS and UPDATES  : 1.Culture and Inclusion, 2. Practice and Education 3. Finance

Culture and Inclusion

ACTION – to put together proposal for the community meeting which has been agreed in principle to happen over Zoom

ACTION – Each team to put together document on the implications of leaving Shambhala so all members are fully aware of any implications before making decisions

ACTION – David Hope to reflect on the SI letter to Burlington and assess the relevance to London.  Jane Hope to send said letter to David.

Practice and Education

ACTION – P&E to discuss Rachael’s position of team representative

ACTION – P&E to look into holding levels on Zoom

Finance

ACTION – Jez to lead the finance team on scenario planning.  Continuing with a centre both with social distancing rules and regulations.  Staying closed until we can open with full operational capacity.  Going online as a community.  Once complete within the finance group, these plans can be shared with other teams.

 

  1. CENTRE HIRE by other groups scheme –a possibility? –Jez to report

ACTION – This will not happen until it is safe to do so under Covid-19 regulations

 

  1. PT survey

ACTION – All trustees and team reps to read at least the summary.  Thoughts to be shared at next meeting

 

  1. AOB

ACTION – Members of this meeting to consider asking people they know who would make suitable trustees if they are interested in the role.

ACTION – Jez to have a conversation/email with Oddfelolows about cancelling the next quarterly standing order rent payment.

ACTION – Leadership – who are the Shambhala leadership within the current organisational structure?  Although team members are not in leadership positions, nor are team representatives, Jez to include the team members in the Member’s section on the website along with the trustees.

 

  1. Date of Next meeting

26th June 2020 

7.20pm arrival, 7.30 start 9.00 finish